On-Demand Webinar

Head Off Medical Records Retention/Destruction Violations


On-Demand Webinar

Head Off Medical Records Retention/Destruction Violations


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  • Your old patient and business files could be ticking time bombs just waiting to go off, and both paper and electronic files are equally dangerous. Accurately maintaining, storing and in some cases destroying these records is your only protection. 

    Believe it or not, you don’t have to keep ALL of your records forever. In fact, the longer you hold on to your patient and business files the more prone they are to unauthorized access or even theft. The only way to protect yourself from legal and financial penalties is to establish and implement a plan for the maintenance, storage and destruction of your patient records.

    That’s where healthcare attorney, Jennifer Searfoss, Esq, CPOM, CHCI, CMCS, comes in. She has put together a 60-minute training session that will walk you through exactly how to protect yourself against violation penalties regarding the retention and destruction of your patient records. By completing this training, you’ll walk away with clear actionable tools to protect yourself from violations for storing and destroying your healthcare records.

    Real Cases: Getting fined for incorrectly storing or destroying records really happens to practices just like yours. Recent news has included multiple cases where medical records were destroyed or accessed inappropriately, leaving the violating medical practices and hospitals left to pay fines from $125K up to $3.5 million.

  • Here are just a few of the proven tactics you’ll receive by completing this practical, 60-minute online training:

    • Develop a bulletproof retention plan to protect yourself from different record categories
    • Identify records you should never destroy, and what to do if they accidentally are
    • Easy record classifications to quickly determine appropriate retention periods
    • Specific questions to ask before eliminating ANY old patient or business records
    • Plain-English breakdown of federal and state law retention and destruction guidelines
    • Implement proper patient record procedures when closing or selling your practice
    • And so much more…

    Who should order: Physicians, practice managers, compliance managers, health care consultants and medical practice and facility executives at hospitals, clinics, medical groups, consulting firms, billing companies, transcription companies – basically ANYONE that has access to personal patient information.

    Managing the retention and destruction of your medical and business records is not easy task. You must comply with state and federal minimum retention lengths of time, HIPAA, Medicare, provider licensing law, and malpractice.

    You can get the help you need to protect your practice. Remember, the more records you keep, the harder it is to keep them secure. Find out how to protect your patients’ and practice’s private information and yourself from penalties and violations. Don’t wait, order this training session today.

  • Meet Your Expert: Jennifer Searfoss, Esq., CPOM, CHCI, CMCS

    Jennifer Searfoss, Esq, CPOM, CHCI, CMCS Jennifer is the founder and a principal consultant of the Searfoss Consulting Group, LLC (SCG Health) since its founding in 2011 and is focused on quality improvement, revenue cycle management and    strategic planning in this post-health reform world.  Prior to taking on    the role as entrepreneur, Jennifer was the Vice President of External Provider Relations for UnitedHealthcare, a Minnesota-based health insurance company. From 2007 to April 2011, she established and led the Provider Communications & Advocacy unit. This enterprise asset reviewed and approved communications for the commercial, Medicare and Medicaid participating providers in the UnitedHealthcare network. She also solicited direct feedback on how to improve payer operations from the physician and hospital community, which resulted in higher provider satisfaction rates with the national insurance company during her tenure at UnitedHealthcare.

    Before going behind the iron curtain, Jennifer served as the External Relations Liaison for the Washington, DC-based Government Affairs Department of the Medical Group Management Association (MGMA). As the External Relations Liaison, Jennifer coordinated MGMA advocacy efforts with other specialties and medical organizations. She also was the Government Affairs Representative for the Eastern & Southern Sections. She began her work with MGMA in August of 2001.

    Jennifer has had the pleasure of teaching at the University of Maryland, Baltimore County where she taught health care law, international diplomacy and women & politics and at George Washington University teaching health care policy. Jennifer received her undergraduate degree in health science and policy from the University of Maryland, Baltimore County and law degree from the University of Maryland. Jennifer is a Certified Medical Coding Specialist, Certified Healthcare Coding Instructor and Certified Practice Office Manager by the Professional Association of Healthcare Coding Specialists. 


  • Reviews:

    A lot of information which was presented well.”
    - Cathryn Beasley, Office Manager, Pediatric Hands On Therapy, PC, Gastonia, NC

    Excellent speaker, opportunity for questions and answers.”
    - Annette Wiebeld, Administrator, EWBC, Rochester, NY

    Great presentation, great information.”
    - Carol Preite, Health Information Manager, Texas Oncology, The Woodlands, TX

    Very informative and the speaker explained each topic clearly.”
    - Migdalia Silva, Practice Administrator, Digestive Diseases Associates, Brandon, FL

    It was very useful information and done in a way you could follow and understand.”
    - Joseph Wanders, DDS, Joseph A. Wanders DDS Ltd., Lombard, IL

    She covered everything that we needed to know!”
    - Amy Fisher, Administrator, Lee Obstetrics & Gynecology, PA, Opelika, AL

    Very informational. Answered the questions that we had.”
    - Jane Randall, Billing Manager, Center for Aesthetics Plastic Surgery, Brooksville, FL

    Very informative. I have just been assigned the Rural Health Clinic Medical records department, so this was very informative. I would change nothing.”
    - Jodi Price, Silva, HIM Manager, Battle Mountain General Hospital, Battle Mountain, NV



  • Get in touch

    2277 Trade Center Way, Suite 101, Naples, Florida 34109 - Call us at: 800-767-1181